General & Administrative Coordinator [Italy]

 

Shockwave Medical, Inc. is a pioneer in the development and commercialization of Intravascular Lithotripsy (IVL) to treat complex calcified cardiovascular disease. Shockwave Medical aims to establish a new standard of care for medical device treatment of atherosclerotic cardiovascular disease through its differentiated and proprietary local delivery of sonic pressure waves for the treatment of calcified plaque.

Description

The G&A Coordinator will provide coordinator support to the Office of the VP International and Country Managers, Legal, Human Resources and other functions as needed. This position has many varied tasks and requires the successful coordination of multiple duties with overlapping deadlines. Clear communication; discrete handling of confidential information; accountability; and performing a wide variety of complex and critical duties is essential.

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Essential Job Functions

• Coordination of International and Country Management activities – meeting scheduling, coordination of presentations, communications to team members in the International region and the USA and their administrative staff, uploading/downloading materials into the portal as appripriate.
• Exhibition and internal team meeting coordination – confirmation of meetings, collection of required data to support the meeting, coordination of multiple schedules, clear and timely communication of scheduling milestones.
• Coordination of Travel bookings and requirements as appropriate.
• Coordination of All Employee Meetings, in partnership with HR, confirm schedules of VP International and other key presenters, schedule meetings, manage development of slide presentation, etc.
• Prioritize and manage multiple tasks concurrently under aggressive timelines.
• Arrange special meeting facilities; send meeting confirmation emails; prepare and distribute meeting materials.
• Handle special projects for VP International office.
• Additional administrative tasks as needed to support the business.
• Support sales training including overseeing training logistics and record retention.

Requirements

• Fluency in English required, additional European languages desired.
• three or more years’ experience in a high-level coordinator or event planning role.
• BA/BS or equivalent experience.
• Proficiency of the Microsoft Office suite (Word, Excel, PowerPoint).
• Adapts to changes in the work environment while managing competing demands and is able to deal with frequent change, delays or unexpected events.
• Highly motivated self-starter, proactive thinker, organized.
• Advanced interpersonal skills, both verbal and written.
• Confidence to interact with senior and executive level management.
• Ability to work under pressure and with little supervision.

Benefits
Shockwave Medical offers competitive total compensation packages in line with market requirements.

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